SALARY : R176 310 – R207 681 per annum (Level 05)
CENTRE : Sarah Baartman District, Fort England Psychiatric Hospital
155
REQUIREMENTS : National Senior Certificate, / NQF level 4 with no experience. Basic knowledge
of administrative processes. Computer Literacy. Good communication (verbal
and written) and report writing skills. Interpersonal relationship. One (1) year
Public service internship programme experience will be given preference.
DUTIES : To provide professional and efficient secretarial and administrative support to
the Chief Executive Officer in the execution of the duties of the office, thereby
uploading the image of the Chief Executive Officer. Coordinate logistical
arrangements for the Chief Executive Officer in line with the procurement
process, Manages the diary with guidance from the Chief Executive Officer by
diarizing and scheduling meetings promptly and correctly. Transcribes minutes
of management meetings and distribute to relevant role players. Follow up on
action item from meetings to ensure completion within stipulated deadlines.
Maintain an effective manual and electronic filing system for ease of tracing
and retrieval of documents. Scrutinize all external and internal
correspondences, coordinate responses with relevant Directorates. Manage
the content of emails and follow up on urgent emails to ensure they are
actioned accordingly by the Chief Executive Officer. Ensure that classified and
confidential documents are kept safely. Type Business letters, memorandums
and general correspondences for internal and external purposes. Provide adhoc administrative assistance as and when required.
ENQUIRIES : Ms S Share Tel No: 046 602 2300
