REF NO: 2022/213
SALARY : R477 090 per annum
CENTRE : Head Office (Pretoria)
REQUIREMENTS : A three year tertiary qualification (NQF Level) in Financial, Public
Administration, Marketing, Law, Real Estate Management or Built
Environment. Extensive relevant work experience in the field of User Demand
Management/Key Accounts Management within the Public Service Sector will
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be an added advantage. Knowledge of Government Immovable Asset
Management Act (GIAMA); Works Control System (WCS), Property
Management Information System (PMIS) and ARCHIBUS Systems, Public
Finance Management Act (PFMA); Treasury Regulations; User Asset
Management Plans (UAMPS), Custodian Asset Management Plans (CAMP),
Financial systems e.g. LOGIS. Knowledge of Infrastructure Management
Development System (IDMS). Knowledge of the built environment,
programme, project, property and facilities management, construction
regulations, occupation health and safety, financial administration,
procurement processes and systems. Specific knowledge of the Correctional
Services Portfolio will be an added advantage. Must be committed to
designated tasks and willing to adapt to work schedule in accordance with
office requirements. Valid driver’s licence and be prepared to travel whenever
there’s a need to attend progress site meetings. Skills: Planning,
organisational, interpersonal, written and verbal communication skills.
Advanced computer literacy (Word, Excel, PowerPoint, etc.). Client relations,
provide training to Clients and staff. Ability to work under pressure, meet tight
deadlines and work independently and be part of the team. Willing to adapt to
work schedule in accordance with office requirements. Dispute resolution and
conflict management. Management of performance development.
DUTIES : You will be required to assist with the application of space and cost norms for
client accommodation requests for the Directorate: User Demand
Management: SAPS & IPID. Check accommodation need requirements for
correctness in line with Space Planning Norms and Standards for office
accommodation used by Organs of State. Facilitate the approval/sign off of the
Capital Works Implementation Programme for the SAPS & IPID client
departments. Compile Procurement Instructions (PI) for Capital Works and
Planned Maintenance Projects to executing units at Head Office and at
regional level. Register and ensure programming of projects on the Works
Control System (WCS). Obtain project cash flows, execution plans and monitor
expenditure against budget allocation. Compilation of Pre-design Information
Requests (PDIR) for feasibility studies and Site clearance process to
Professional Services. Compile Preliminary Cost Analysis and issue
Procurement Instructions for leased accommodation. Facilitate client requests
18 months in advance for retaining leased accommodation. Liaise with clients
regarding lease, facilities and maintenance administration. Compile Client
specific quality monthly reports on leased accommodation, project progress
and expenditure and circulate to Deputy Director. Interfacing with internal and
external stakeholders. Ensure the effective flow of information and
documentation to and from the office of the Deputy Director. Ensure the
safekeeping of all documentation, in line with relevant legislation and policies.
Facilitate Client liaison forums meetings. Assist and train Clients in the
compilation of User Asset Management Plans and provide guidance on
Custodial Asset Management Plans. Provide management support with
general office functions related to the accommodation portfolio of SAPS & IPID.
Liaise with Project Managers and Property Managers on SAPS & IPID
Portfolio, attend site meetings where required, compile agenda and minutes of
meetings; liaise and interact with Regional Offices and Service Providers.
Undertake all administrative functions required with regard to financial and
Human Resources Administration. Establish, implement and maintain efficient
and effective communication and client relationships. Plan and allocate work
to employees. Quality control the work delivered by employees.
ENQUIRIES : Mr. B Masemola Tel No: (012) 406 1074
AAPLICATIONS : Head Office Applications: The Director-General, Department of Public Works
Private Bag X65, Pretoria, 0001 or Hand delivered at, Corner Madiba
(Vermuleun) and Bosman Street, Central Government Offices Building,
Pretoria.
FOR ATTENTION : Ms N.P Mudau
