SALARY : R261 372 – R307 890 per annum (Level 07)
CENTRE : Bhisho, Head Office
REQUIREMENTS : National Senior Certificate, National Diploma (NQF Level 6) as recognised by
SAQA in Office Administration/ Public Administration or Equivalent
Qualification coupled with 1- 2 years’ experience in Office Administration in an
Executive Secretarial role. Computer Skills with proven experience on
application of MS Word, MS Power point. Good communication skills, excellent
telephone etiquette. Knowledge of filling system, document tracking, storage
and retrieval. Willing to work beyond office hours. Ability to work under
pressure. Ability to be a team player and maintain confidentiality. A valid
driver’s licence.
DUTIES : To provide professional and efficient secretarial and administrative support to
the Chief Financial Officer in the execution of the duties of the office, thereby
uploading the image of the Office of the CFO. Coordinate logistical
arrangements for the Chief Financial Officer in line with the procurement
process, Manages the diary with guidance from the CFO and Office Manager
by diarizing and scheduling meetings promptly and correctly. Transcribes
minutes of management meetings and distribute to relevant role players.
Follow up on action item from meetings to ensure completion within stipulated
deadlines. Maintain an effective manual and electronic filing system for ease
of tracing and retrieval of documents. Scrutinize all external and internal
correspondences, coordinate responses with relevant Chief Directorates.
Manage the content of emails and follow up on urgent emails to ensure they
are actioned accordingly by the CFO. Ensure that classified and confidential
documents are kept safely. Type Business letters, memorandums and general
correspondences for internal and external purposes. Provide ad-hoc
administrative assistance as and when required.
ENQUIRIES : Mr L Jim Tel No: 040 608 1228
NOTE : Applicants are encouraged to apply for this post using e-Recruitment system
https://erecruitment.ecotp.gov.za/
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