SECRETARY REF NO: MISA/SEC02/08

SALARY : R176 310 – 207 681 per annum
CENTRE : MISA Head Office, Centurion
REQUIREMENTS : An appropriate Matric certificate and any other computer training course or
qualification that will enable the person to perform the work satisfactorily. Core
Competencies: Good telephone etiquette. Computer literacy. Sound
organizational skills. Good people skills. High level of reliability. Language skills
and the ability to communicate well with people at different levels and from
different backgrounds. Basic written communication skills. Ability to act with
tact and discretion. Good grooming and presentation. Process Competencies:
Knowledge Management. Service Delivery Innovation. Problem Solving and
Analysis. Client Orientation and Customer Focus. Communication. Technical
Competencies: Understanding of Public Service Regulations. Computer
literacy.
DUTIES : The successful candidate will perform the following duties: Provides a
secretarial support service to the Chief Financial Officer: Records
appointments and events in the diary of the Chief Financial Officer; Type
documents for the Chief Financial Officer: and other staff within the Chief
Financial Officer: Operates office equipment like photocopiers. Provides
Clerical support service to Chief Financial Officer: Liaise with travel agencies
to make travel arrangements; Arrange meetings and events for the Chief
Financial Officer: and staff in the Chief Financial Officer, Identifies venues,
invites roles players, organize refreshments and sets up schedules for
meetings and events; Processes the travel and subsistence claims for the
Chief Financial Officer; Processes all invoices that emanate from the activities
of the work of the Chief Financial Officer; Records basic minutes of the
meetings of the Chief Financial Officer: where required; Drafts routine
correspondence and reports; Does filling of documents for the Chief Financial
Officer: and the Chief Financial Officer: where required; Administer matters like
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the leave register and the telephone account; Receives, records and distributes
all incoming and outgoing documents; Handles the procurement of standard
items like stationery, refreshments, etc. Collects all relevant documents to
enable Chief Financial Officer: to prepare for meeting. Remains up to date with
regard to prescripts/policies and procedures applicable to her/his work terrain
to ensure efficient and effective support to the Chief Financial Officer: Studies
the relevant Public Service and departmental prescripts/policies and other
documents to ensure that the application thereof is understood properly;
Remains abreast with the procedures and processes that apply in the office of
the Chief Financial Officer.
ENQUIRIES : Nommiselo Mtini/ Fulufhelo Museisi Tel No: 012 8485305/5379
APPLICATIONS : Please forward your application, quoting the relevant reference number, to
MISA-SEC02-08@misa.za