SENIOR SECRETARY GRADE II REF NO: DIA/27/21/22

SALARY : R176 310 per annum (Level 05)
CENTRE : Defence International Affairs Division
REQUIREMENTS : NQF 4(Grade 12). Previous Secretarial experience will be an added to
advantage. Special requirements (skills needed): Ability to communicate
effectively (Written and Verbal). Innovative thinking ability as well as problem
solving skills, excellent interpersonal skills, good telephone etiquette,
Knowledge of Ms Computer packages (Word, Excel and PowerPoint). High
level of reliability and must be able to obtain confidential security clearance
within a year.
DUTIES : Manage the diary of the Director, records appointments, meeting and other
events. Receives telephone calls and refers the calls to the correct role players
if not meant for the relevant manager. Type documents for the Director.
Operate office equipment like fax machine and photocopies. Receive visitors
for the Director and provide refreshments. Arrange meetings and events for the
Director. Identify venues and invites the role players. Records
minutes/decisions and communicate to relevant role players. Liaise with travel
agencies to make travel and accommodation arrangements. Do filing of
documents for the Director as and when required. Receives, records and
distributes all incoming and outgoing documents. Handle the procurement of
standard office items such as stationary, refreshment etc. Collect all relevant
document to enable the Director to prepare for the meeting.
ENQUIRIES : Mr K. Davhana Tel No: (012) 355 5859/Mr T.E. Bogopane Tel No: (012) 335
5435.